Annual / Tax Summary: Painless End-of-Year Reporting

Tax season doesn't have to be a nightmare of frantic spreadsheet math. The Annual / Tax Summary screen aggregates a full year's worth of locked financial data and splits it into two distinct reports: one for your accountant, and one for your authors' accountants.

1. Defining the Tax Year

The Goal: Set your regional financial calendar.

Because tax years vary wildly depending on what country your business is registered in (e.g., the US runs January to December, while the UK runs April to April), Imprint Core does not force a default calendar on you.

• In the top right corner, use the Tax Year Start and End dropdowns to define your specific financial year. The data on the screen will instantly update to reflect only the transactions that occurred within those dates.

2. Publisher Financial Summary (For Your Accountant)

The Goal: Generate your top-line business metrics for your annual tax return.

The top section provides the four critical numbers your accountant needs to file your business taxes.

• Total Gross Receipts: All money that flowed into your business from vendors and direct sales.

• Total Expenses: The combined total of your Production Costs (covers, editing) and Cost of Goods Sold (printing direct sales).

• Royalties Paid Out: The total amount of money you paid to your authors.

• Net Publisher Profit: Your actual taxable business income.

⚡ Important Currency Note: Everything in the Publisher Financial Summary box is calculated strictly in Your Home Currency (the Base Currency you set in the Settings tab).

Click the cyan Export Publisher Summary to CSV button to instantly generate a spreadsheet of this top-level data to email to your accountant.

3. Author Tax Summaries (For Their Accountants)

The Goal: Provide your authors with official end-of-year tax documents so they can file their own returns.

The bottom table lists every author who received a payment during the selected tax year. It shows exactly how many statements were generated for them, the total advances deducted from their earnings, and their Total Net Paid.

🌍 The Multi-Currency Magic: Unlike your publisher summary, the Author Tax Summaries are calculated in the Author's Home Currency. If you are a UK publisher paying a US author, an Australian author, and a Canadian author, this table will show their exact total earnings in USD, AUD, and CAD respectively. You do not need to do any manual conversion math!

Generating the Tax Documents: Instead of your authors digging through 12 months of individual royalty statements to do their taxes, you can click the green Generate Author Tax PDFs button.

• This instantly creates a single, professional "End of Year Tax Summary" PDF for every author in the list, completely formatted in their local currency, ready to be emailed out.